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The Top Features to Look for in a Warehouse Management Solution

The Top Features to Look for in a Warehouse Management Solution

June 26, 2023

A Warehouse management system (WMS) is a software application designed to simplify your warehouse operations.  With the aid of a WMS, you can guarantee the most affordable and effective movement of goods and commodities. The WMS allows you to monitor warehouse layout, inventory control, product picking and packing, receiving and shipping, labour control, and reporting.

When choosing a warehouse management application, consider the specific functional needs of your company to ensure the features match your requirements. While selecting a solution, having a WMS functionality checklist helps prevent missing essential functionalities. The following are important features of an efficient warehouse management system.

Key Features of Warehouse Management Systems

1. Inventory management

Inventory management is one of a warehouse management system’s most crucial components. Visibility of your inventory, forecasting, purchasing history, tracking, analysis, and accounting are critical elements of effective inventory management.

Warehouse management solutions frequently contain specialist inventory management capabilities, such as real-time inventory tracking, which provides accurate visibility into stock levels at any given moment. Real-time information is vital for you to have up-to-date information on product availability allowing the system to make informed decisions regarding order fulfilment.

The inclusion of barcode and, optionally, RFID scanning capabilities within your warehouse management system is a must as it simplifies and speeds up the inventory management process, reducing errors and increasing efficiency.

2. Order Management

A warehouse management system must have flexible and optimised order fulfilment procedures.  Having a variety of picking, packing and shipping options helps you manage each order in the most efficient manner resulting in faster order fulfilment.  The best WMS also include carrier network access to assist the carriers with streamlining their operations and to provide real-time delivery information once the order leaves the distribution centre.

The WMS processes eliminate the most time-consuming human data input through real-time operator updates and automation of many tasks. The automaton frees the Warehouse management team to monitor and manage the operation rather than spending time fire-fighting crisis.

3. Warehouse Optimisation

Space optimisation and layout planning are crucial aspects of warehouse efficiency. A robust warehouse management solution allows you to optimise storage space, plan the layout for maximum efficiency, and minimise wasted areas.

Labour management and scheduling functionalities streamline workforce operations, enabling you to effectively allocate tasks, monitor performance, and create efficient schedules.

Automated storage and retrieval systems (ASRs) revolutionise warehouse operations by automating material handling tasks and improving accuracy. By leveraging these advanced features in your warehouse management system software, you can enhance productivity, minimise errors, and achieve better efficiency and accuracy throughout your warehouse.

4. Reporting and Analytics

Data analysis and reporting provide immediate access to crucial information about warehouse operations. With up-to-date insights, you can make informed decisions and take prompt action.

Performance tracking and optimisation capabilities enable you to monitor key performance indicators (KPIs), measure productivity, and identify areas for improvement. By leveraging these insights, you can streamline processes and optimise resource allocation.

Predictive analytics and forecasting empower you to anticipate demand, optimise inventory levels, and enhance operational efficiency. With advanced reporting and analytics features in your warehouse management solution, you can unlock valuable insights, optimise performance, and ensure data-driven decision-making.

Benefits of Warehouse Management Systems

Increased Efficiency and Productivity

Warehouse management systems contribute to increased efficiency and productivity by streamlining warehouse operations and automating manual tasks. With a reliable system, businesses can achieve higher throughput and optimise resource utilisation.

Improved Accuracy and Speed of Order Processing

These technologies increase order processing speed and accuracy, guaranteeing on-time deliveries and lowering mistakes. By utilising the extensive capabilities of your warehouse management system, businesses can improve order accuracy and expedite order fulfilment.

Reduced Operational Costs and Waste

Implementing a warehouse management system leads to reduced operational costs and waste by optimising inventory levels, minimising stockouts and improving inventory visibility.

Improved Customer Satisfaction and Loyalty

A well-implemented system makes it possible to track orders accurately, execute orders quickly, and respond to customer inquiries more effectively, boosting customer happiness and loyalty.

Choosing the Right Warehouse Management Solution

A. Types of Warehouse Management Solutions

You have several options when considering the types of warehouse management solutions available.

  • Cloud-based warehouse management system software offers flexibility and scalability, allowing access from anywhere with an internet connection, although they do require constant high-speed internet connectivity.
  • On-site solutions provide complete control over data and infrastructure but require hardware and maintenance.
  • Hybrid solutions combine the benefits of both cloud and on-site systems.

B. Factors to Consider When Choosing a WMS

When selecting a WMS, it is crucial to consider the whole range of factors and business requirements.  In your considerations include inventory size, product characteristics and handling needs, order volume, automation and integration needs, the system’s scalability, ease of use, and compatibility with existing systems.

As a warehouse management solution provider, Apex has built a strong reputation in the market. With a focus on technical advancements and system automation, we offer reliable real-time warehouse environment management software. These include:

ConnXion WCS: A locally built application specifically designed for the Southern African market. It connects higher-level systems to automated equipment, enabling better utilisation of teams and equipment for more efficient distribution and streamlined order fulfilment.

Freight Intelligence: This software provides comprehensive delivery process management for courier service providers and those that spend considerable sums with courier service providers.  Freight Intelligence handles end-to-end processes, including collection, shipping, and delivery, along with a comprehensive set of billing criteria to meet various needs.

Made4Net: The Made4Net SCExpertTM suite empowers organisations to adapt quickly and cost-effectively to changing client needs. It allows users to adjust with minimal reliance on additional professional services.

Matflo: Matflo is a comprehensive solution that integrates planning, operations, people, and equipment in the warehouse. It provides flexibility, labour efficiency, and high fulfilment accuracy.

The software solutions provided by Apex meet the needs of warehouses of all scales, from manual facilities to fully automated setups. They cater to eCommerce needs, supporting tasks like fulfilment centre management and click-and-collect capabilities.

Apex takes pride in our long-term clients, who continue to trust its services year after year. As a BBBEE Level 1 certified business, we are dedicated to employee development and transformation.


Apex provides a dependable and effective warehouse solution with a range of capabilities thanks to their emphasis on technological improvements, system automation and real-time environment control.

Work with Apex if you’re looking to improve efficiency and optimise your warehouse operations. By optimising your processes with Apex’s warehouse management systems, you can take the first step toward warehouse efficiency.

Contact us today to find out how Apex’s real-time solutions can help you with your warehouse management needs, contact us today!


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